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Privacy Policy

1. Introduction

The Kentucky Public Health Association (“KPHA,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy describes how we collect, use, and safeguard information when you visit kpha-ky.org (“Site”).

KPHA operates exclusively in the Commonwealth of Kentucky and does not target residents of the European Union; therefore, GDPR requirements do not apply.

By using the Site, you agree to this Privacy Policy.

2. Information We Collect

A. Information You Provide Directly

We collect personal information you voluntarily submit, including:

  • Name
  • Email address
  • Mailing address
  • Phone number
  • Professional or organizational details
  • Membership application information
  • Event registration information
  • Job postings submitted by members
  • Payment information (processed securely by third-party payment processors)

B. Member Accounts and Login Information

If you create a member account, we collect:

  • Username
  • Encrypted password
  • Profile information
  • Membership status and history
  • Access logs to member-only content
  • Job postings submitted by you as part of your membership benefits

Certain content areas of the Site are restricted to logged-in members.

C. Automatically Collected Information (Google Analytics)

We use Google Analytics to collect information about how users interact with the Site, including:

  • IP address (anonymized where possible)
  • Browser type
  • Device type
  • Pages visited
  • Time spent on each page
  • Referring sites
  • General geographic region (city/state)

Google Analytics uses cookies and device identifiers to perform this analysis.

D. Cookies and Tracking Technologies

  • The Site uses cookies to:
  • Enable login functionality
  • Maintain user sessions
  • Improve user experience
  • Support analytics
  • Enhance website performance

You may disable cookies in your browser settings; however, doing so may significantly limit the functionality of our website. In particular, member login features and access to restricted content may not work properly if cookies are disabled.

3. How We Use Your Information

KPHA may use collected information to:

  • Manage membership accounts
  • Authenticate users and provide access to member-only areas
  • Process event registrations and payments
  • Publish job postings submitted by members
  • Communicate important updates, newsletters, and announcements
  • Send email campaigns through third-party services such as MailChimp
  • Improve website functionality and security
  • Display photographs or video recordings from events
  • Respond to inquiries
  • Comply with legal obligations

KPHA does not share or sell personal information.

4. Email Communications (MailChimp & Similar Platforms)

Your email address may be stored and used for communications if you:

  • Become a KPHA member
  • Register for an event
  • Submit a job posting
  • Subscribe to newsletters or alerts

Email communications may include:

  • Membership updates
  • Event announcements
  • Public health information
  • Job board updates
  • Organizational news

You can unsubscribe at any time via the link in any email.

5. Payment Information

KPHA does not store credit card numbers or full payment details. All payments are processed securely through third-party payment processors such as PayPal or Stripe.

6. Event Photography & Video

By attending KPHA events, you may be photographed and/or recorded. KPHA may use these images for:

  • Website content
  • Social media posts
  • Promotional materials
  • Archival records
  • External platforms such as Flickr

Attendance at KPHA events constitutes consent for such use unless you explicitly request otherwise. Requests for removal may be directed to the contact email below.

7. Job Board Submissions

Members may post job opportunities to the KPHA website as a benefit of membership. KPHA is not affiliated with the employers posting jobs and is not responsible for:

  • The accuracy of job postings
  • Employment conditions
  • Hiring processes
  • Employer conduct
  • Job availability or legitimacy

KPHA is only providing a platform for members to share opportunities.

8. External Links

Our Site may contain links to third-party websites and external resources. KPHA is not responsible for:

  • The content on third-party sites
  • Their privacy practices
  • Their security standards
  • Broken or outdated external links

External sites are accessed at your own risk. If you experience any broken links, please contact us through the email provided below so that we can make any updates accordingly.

9. Data Retention

We retain personal information only as long as necessary to:

  • Provide member services
  • Manage event participation
  • Maintain job board records
  • Meet organizational needs
  • Comply with legal or tax requirements

Users may request deletion of certain information, subject to applicable rules.

10. Data Security

We use reasonable administrative, physical, and technical safeguards to protect your personal information, however no method of online transmission is completely secure. Users provide information at their own risk.

11. Children’s Privacy

The Site is not intended for individuals under 13 and we do not knowingly collect information from children under 13.

12. Accessibility

KPHA strives to maintain an accessible website. Users may report accessibility concerns using the contact information below.

13. Changes to This Privacy Policy

KPHA may update this Privacy Policy periodically. Changes become effective when posted with an updated date.

14. Contact Us

For questions about this Privacy Policy:

Kentucky Public Health Association
1024 Capital Center Drive, Suite 205
Frankfort, Kentucky 40601
(859) 899-9121

info@kpha-ky.org

Last Updated: 12-15-2025