Northern Kentucky Health Department
Job Posting

May 8, 2024

Accounting Supervisor II [Code: ACTSUP2]

Do you want to improve quality of life in the region by preventing disease, promoting wellness, and protecting against health threats? Are you excited about inspiring collaboration, igniting partnerships, and improving outcomes?  Do you like new challenges? Does work/life balance appeal to you? If you answered YES, then it may be time for you to find the job you love right here at NKY Health. The Administration Division is accepting applications for a full time (40+ hours/week) Accounting Supervisor II to oversee business and accounting functions while performing professional business and accounting work and to perform related duties. This position will be based at our District office in Florence but may travel within our region. We could be waiting for YOU!

Status: Full-time non-exempt (paid hourly salary) merit system position
Classification: Accounting Supervisor II
Band: 11
Starting Pay Rate: $37.14 - $45.58/Hour (based on your years of directly related paid experience)
Reports to: Deputy Director of Health

Essential Functions include, but are not limited to:

1. Oversees business and accounting unit for the health department. (Oversees business and accounting functions including but not limited to General Ledger (GL), Accounts Payable (AP), Purchasing/Procurement, Payroll/HRIS, Bank Accounts, Petty Cash, Credit Cards, Fees, and system implementations. Develops, implements, monitors, and continuously improves quality of systems, processes, policies, procedures, guidelines, and internal controls. Maintains accounting setup in financial reporting system. Leads annual budgeting process.)
   
   
2. Performs work processes associated with business and accounting functions. (Accounts Payable: Reviews checks before they are issued, Initiates ACH transactions, Approves invoices before they are paid. Bank Statements and Checks: Reviews bank statement reconciliations, Ensures bank statements are included in board packets, Addresses concerns regarding bank accounts. Credit Cards: Oversees protocol for credit cards. General Ledger (GL): Reviews GL and approves adjustments, Ensures adjustments are entered in GL, Assists with the GL monthly and yearly close, Addresses concerns regarding the GL account. Payroll and HRIS: Oversees payroll setup, Reviews payroll before it is processed, Approves payroll adjustments. Petty Cash: Sets up petty cash with coordinator for each site, Performs internal audits and reviews, Closes out petty cash accounts, Maintains listing of petty cash and clinic change fund accounts. Permit Fees: Reviews state and local environmental permit fees after they are processed. Purchasing/Procurement: Ensures RFP and contract templates are in place, Ensures RFPs and contracts are up-to-date with current standard language, Reviews RFPs and contracts before they are released/sent, Releases RFPs and accepts bids, Maintains a system of visibility for contracts, Oversees Purchase Orders (POs).)
   
   
3. Interprets, clarifies and communicates work processes, policies, and other information pertaining to business and accounting functions. (Maintains expertise with regulations and best practices for business and accounting functions. Writes and disseminates policies and procedures pertaining to business and accounting functions. Communicates work processes and policies and answers questions pertaining to work processes and policies.)
   
   
4. Prepares and distributes necessary reports, statements, and information pertaining to business and accounting functions. (Prepares and distributes routine reports related to business and accounting functions. Perform ad-hoc financial analysis as needed.)
   
   
5. Ensures continuity and accuracy of business and accounting functions. (Cross-trains staff to back up each other. Maintains and communicates back up plans. Performs staff line duties as needed and in absence of staff.)
   
   
6. Supervises assigned staff. (Interviews and makes hiring recommendation to fill staff and student vacancies in unit. Ensures direct report(s) have appropriate knowledge, skills, abilities and equipment to perform their duties. Ensures direct report(s) comply with policies and practices. Monitors staffing levels for assigned unit. Approves leave requests. Conducts performance evaluations. Updates job descriptions. Addresses performance/behavior issues. Reviews work of direct reports as necessary to ensure meeting desired outcomes and results. Meets with staff as appropriate. Recognizes staff’s accomplishments/achievements.)
   
   
7. Completes special projects. (Responds to public health emergencies as assigned. Completes other special projects.)
   
   
8. Performs other duties. (Attends work as scheduled or use approved leave. Collaborates in and contributes to individual, team, and/or organizational quality improvement and evaluation activities. Participates in internal and external meetings. Serves on internal and external committees. Completes timecard. Completes travel reports. Completes required training. Completes other assigned duties.)

Minimum Pre-Hire Qualifications:  A valid, active driver’s license, reliable transportation and any of the following is required prior to appointment date:

• Bachelor’s degree in Accounting, Business Administration, or closely related field from an accredited university plus 2 years of full-time responsible experience in the field of accounting or operations, 1 year in a supervisory capacity preferred.
• The equivalent combination of experience and education sufficient to successfully perform the essential functions of the job.

To Apply:

Please submit applications through Indeed ONLY (www.indeed.com).

We're sorry but to be fair we have to discard paper applications, faxed applications, and emailed applications without considering them.

For immediate consideration apply by 5/16/2024.

If you’d like to wait, we’ll accept your application as long as the position is posted on Indeed.

Please reference code ACTSUP2 on any attachments or correspondence. No phone calls please. Selection will be made by interview(s), skills testing, and/or review of submitted documentation, which must indicate that applicant meets minimum qualifications. Criminal background and credit checks will be required. Failure to meet any of the selection criteria shall disqualify an applicant. 

Northern Kentucky Health Department Human Resources – ACTSUP2

Please visit our website at www.nkyhealth.org to view other opportunities to join our family.

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